Administrative Assistant

Position: Administrative Assistant

Pay based on experience

One day working from home and four days from the office 

Full-time - Permanent 

Medical and dental benefits 

We are a small business with three divisions, and we are looking for an administrative coordinator to support our regular office operations.

 

To be successful in this position, you must possess exceptional organizational skills and the ability to prioritize tasks and meet deadlines.

 

Job Description

 

  • Manage and route phone calls and emails 

  • Process and report on the company’s invoices and expenses 

  • Maintain physical and digital employee records

  • Schedule in-house and external meetings

  • Manage and order office supplies

  • Make travel arrangements

  • Organize company documents into updated filing systems

  • Address employees’ and clients’ queries (via email, phone or in person)

  • Prepare presentations, spreadsheets and reports

  • Update office policies as needed

  • Handle errands and day-to-day tasks for the employer

  • Manage office social media accounts

  • Assist with special projects as required

  • Perform other administrative tasks as required

  • Basic Bookkeeping and preparing statements for the Accountant


 

Requirements

 

  • Proven work experience as an Administrative Coordinator, or similar role minimum of 2 years (working as an administrator in the real estate industry is considered an asset)

  • Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)

  • Familiarities with office equipment, like printers and fax machines

  • Strong math skills and basic accounting knowledge

  • Solid time-management abilities with the ability to prioritize tasks

  • Excellent verbal and written communication skills

  • High school diploma; additional qualification in Office Administration is a plus.

  • Basic knowledge of Quickbooks is considered an asset

How to Apply

 

To apply, send your resumé to Karim George at karim@proptonics.com